Actions
Actions are the tasks MailHarbor performs automatically when a rule matches. Each action is independent — one rule can trigger multiple actions simultaneously. Configure integration-required actions once; they then become available in the rule wizard.
Ready to use
These actions work out of the box with no configuration required.
Send a push alert to your device when a rule fires.
Run a prompt against the matched email and send the result as a push notification.
Store extracted calendar events from a matched email for the user.
Run a directed prompt against the matched email and create calendar events based on your exact instruction.
Analyze the email for urgency and significance, then send a push only when it seems worth interrupting you.
Capture contacts found in the email and save them to the user address book.
Run a directed prompt against the matched email and create contacts based on your exact instruction.
Passively store reminders and follow-up items explicitly found in a matched email.
Run a directed prompt against the matched email and create reminders based on your exact instruction.
Star / flag the message so it stands out in your inbox.
Automatically move matched messages out of your inbox to archive.
Move matched messages to trash automatically.
Elevate the message importance so it surfaces in the Important view.
Lower the message importance — keeps your Important view noise-free.
Automatically mark matched messages as read.
Attach a custom label (tag) to the message. You configure the label name per rule.
Requires setup
These actions become available in the rule wizard after you complete the one-time configuration in the MailHarbor mobile app under the Actions tab.
Text a summary of the matched message to your phone number. Great for truly urgent alerts.
How to enable: Add your E.164 phone number in the MailHarbor mobile app under Actions → Send SMS.
Run a prompt against the matched email and text the result to one of your verified phone numbers.
How to enable: Add and verify an SMS destination in the mobile app, then attach an AI prompt per rule.
Analyze the email for urgency and significance, then text you only when the content seems truly urgent.
How to enable: Add and verify an SMS destination in the mobile app, then attach the destination to the rule.
HTTP POST the matched message data as JSON to any endpoint — Zapier, Slack, your own API, etc.
How to enable: Configure your default webhook URL in the mobile app under Actions → Send Webhook. You can override the URL per rule.
Forward the matched message to another email address, with optional AI-generated commentary added.
How to enable: Set your default forward-to address in the mobile app under Actions → Forward Message. You can override the destination per rule.
Run a prompt against the matched email and send the result to one of your verified email destinations.
How to enable: Add and verify an email destination in the mobile app, then attach an AI prompt per rule.
Analyze the email for urgency and significance, then email you only when the content seems truly urgent.
How to enable: Add and verify an email destination in the mobile app, then attach that destination to the rule.
Summarize the matched message and send only that summary to one of your verified email destinations.
How to enable: Add and verify an email destination in the mobile app, then attach that destination to the rule.
Attaching actions to rules
Actions are attached when you build or edit a rule using the step-by-step wizard in the mobile app. A single rule can trigger any combination of actions — for example, starring a message and sending an AI SMS with the extracted number you care about. Setup-required actions only appear as options once you have configured them.